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Office Administrator (Dublin) (Maternity Cover)

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Title - Office Administrator (Maternity Cover)

Location- Dublin, Ireland

About Teneo:

Teneo is the global advisory firm, working with the CEOs and senior executives of the world’s leading companies. Teneo provides strategic counsel across their full range of key objectives and issues. Globally, our clients include a significant number of the Fortune 100 and FTSE 100, as well as other global corporations.

Teneo is Ireland’s leading advisory firm, with service areas covering management consulting, talent advisory, financial advisory, corporate communications & reputation management, brand strategy & marketing communications, sports & entertainment sponsorship, and digital strategy & communications.

In Ireland, Teneo works with the senior leaders of the country’s most renowned organisations along with multi-nationals based in Ireland across a wide variety of industry sectors including retail, banking, energy, insurance, technology, professional services, tourism, manufacturing, FMCG, drinks industry, hospitality, aviation, motor, health and pharma.

The Role:

As Office Administrator, you will provide high quality support to our 80+ headcount across Ireland, working in conjunction with the Chief Operating Officer for Ireland to deliver an effective and efficient support service to the business. This is an excellent opportunity for an experienced office administrator to grow their skills, work independently, and deliver and support the wider business agenda across Ireland. 

You will have at least 2 years relevant experience within a similar role. In addition, you will have knowledge in scheduling and prioritising whilst having excellent interpersonal skills.  Excellent oral/written communication skills, the ability to work off your own initiative in a fast-paced environment, exceptional attention to detail, and excellent computer literacy are essential.   

This is a 9-month maternity cover role.

 Key responsibilities:

  • Assist with the management team with ad-hoc administration tasks (phone calls, making copies, checking, and sending mail and email, etc.)
  • Manage the meeting room calendar.
  • Coordinate and book travel, event venues and restaurants
  • Liaise with IT team regarding IT support in the office, internet, phones, and onboarding support.
  • Maintain appearance of office / common areas.
  • Coordination of office repairs & maintenance such as plumbing, water, painting issues, access, alarm.
  • Manage & communicate with providers & vendors such as office cleaners, alarm company etc.
  • Supervise maintenance and repair of facilities and equipment
  • Order all canteen supplies, office equipment & stationery.
  • Coordinating and ordering mobile phones & laptops.
  • Coordinate maintenance and repair of office equipment
  • Smooth running of the office; general day to day office co-ordination.

Requirements:

  • Minimum of 2 year’s experience 
  • Relevant professional qualification
  • Flexible approach to work and ability to work on own initiative
  • Excellent organisational and communication skills
  • Highly organised and efficient with excellent project management skills
  • Knowledge in MS Office package with Intermediate Excel
  • Ability to multi-task and demonstrate excellent attention to detail
  • Proven ability to work collaboratively with multiple stakeholders, managing expectations and needs appropriately and pragmatically
  • Ability to work with different partners and departments
  • Confidence to improve and manage systems

What Teneo offers:

The team at Teneo Ireland is a highly talented & engaged workforce. Our recent employee survey described our culture as fun, friendly and hardworking. 100% said they liked working with all their colleagues.   

The employee benefits on offer at Teneo Ireland include: 

Flexibility and time off

  • Hybrid working and flexible working
  • 25 days annual leave
  • Early finish Fridays

Health and wellness

  • Health Insurance contribution
  • Access to our Employee Assistance Program for you and your family
  • Annual flu vaccine
  • Benefit in Kind reimbursement for gym, fitness classes, spots clubs’ memberships

Financial

  • Competitive base salary with annual salary reviews
  • Fully subsidised life insurance via a group scheme
  • PRSA contributions available via payroll

Travel

  • Bike to Work
  • TaxSaver scheme
  • Overseas secondments available with the Teneo Global Mobility Plan
  • Community and Personal Development

Learning and development opportunities

  • Company CSR program
  • Fully subsidised access to our online learning program
  • Employee resource groups for underrepresented groups and their allies 

 

 

 

 

 

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