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Personal Assistant

  • Holdings
  • Brussels, Brussels Hoofstedelijk Gewest, Belgium
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The role of a Personal Assistant at Teneo Brussels as part of its Admin Team is to work in close collaboration with the overall team, its Senior Managing Director, Managing Directors and Consultants to proactively support and anticipate their needs and priorities.

The Personal Assistant is also responsible for building working relationships with their peers across our client organisations as well as the wider Teneo network of offices around the world.

Key responsibilities include daily diary management, organising internal and external meetings and travel arrangements, with a focus on looking ahead to ensure the week runs smoothly.

 

Proactive management

  • Acts as the principal personal assistant to Teneo Brussels senior leadership team members – a maximum of two. Supports them with diary management, preparation for upcoming events or meetings and keeps a day and week-ahead view.
  • Anticipates diary/calendar changes and responds accordingly.
  • Coordinates the preparation of information/documents and pre-brief material from relevant sources to prepare for meetings when needed.
  • Actively finds solutions to enable the leadership team members who they assist to complete tasks or attend meetings.
  • Manages business-sensitive information in a professional manner and maintains highest levels of confidentiality.
  • On an ad hoc basis, assists other Managing Directors and members of the business for travel booking, diary coordination and other administrative tasks.
  • Provides key support in the organisation of Teneo events, liaising with external suppliers to obtain quotations and secure bookings, with flexibility to occasionally work in the evening.
  • Offers general office support as a member of the Admin Team regarding the upkeep of the office space, coordinating with worker/cleaner teams and suppliers as appropriate
  • Leads by example, including demonstrating teamwork with colleagues and participating in Admin Team meetings and staff events to enhance the office environment.

 

Skills and Experience

  • Has prior experience supporting business leaders in senior management roles, ideally in a consultancy environment.
  • Fully proficient in all mainstream software packages that are relevant to role.
  • Fluent in English, which is the working language of the office, and strong written/spoken French or Dutch.
  • Ability to become quickly familiar with the Teneo brand and quality guidelines, administrative processes and internal systems.
  • Creates a positive and highly professional atmosphere with a can-do attitude, always focused on pre-empting issues and being solutions focused.
  • Acts with discretion, integrity and professionalism at all times.
  • Calm under pressure, presents a positive outlook, and is seen as committed and enthusiastic.
  • Demonstrates a collegiate and collaborative style, actively getting to know peers across the consultancy and using this to better understand all areas of our offer. Supports a learning culture and plays an active role in sharing knowledge and insight.
  • Takes personal responsibility for investing in own training and development, seeking opportunities to learn new things and broaden skills.

 

Job details

  • Permanent contract
  • Full-time
  • Start date: as soon as possible
  • Office location: 1000 Brussels

About Teneo

Teneo is a global CEO advisory firm. Working exclusively with the CEOs and senior executives of the world’s leading companies, Teneo provides strategic counsel across their full range of key objectives and issues. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions and organizations.

 

Our 30-person strong team in Brussels are drawn from politics and government, the corporate world and journalism, NGOs and academia (https://www.teneo.com/brussels/)

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